Abstract
The relevance of the study is due to the growing need to optimise document processing in modern organisations. With the introduction of information systems, automation of document processing becomes a key factor in improving management efficiency, reducing costs and increasing processing speed. The purpose of the study was to create a comprehensive understanding of how various information systems can improve document processing processes, as well as to identify ways in which these systems contribute to automation and efficiency. The article examined the role of information systems in optimising document processing and examines their impact on the automation of these processes in order to improve the efficiency of document management. To achieve this goal, a detailed analysis of existing information systems used to automate document processing was conducted, including an assessment of various technologies that help automate document processing, their functionalities, and specifications. The impact of automation on organisational productivity was investigated. An assessment of how automation can reduce costs, increase the speed of document processing and improve workflows, including an analysis of how automation can contribute to more efficient resource management and improve overall organisational productivity, was conducted. The article identified potential problems that may arise when implementing information systems for automating document processing, including the identification of possible difficulties and barriers, such as technical issues, the need for staff training, or integration issues. The article provided a comprehensive overview of the role of information systems in optimising document processing, identified their advantages and disadvantages, and analysed their impact on organisational productivity and potential implementation challenges. The study provided specific recommendations for the selection and adaptation of automation technologies, which will allow organisations to reduce costs, shorten document processing time, reduce errors and increase employee productivity. The results can be used to improve the efficiency of document management in organisations through the implementation and optimisation of information systems
Keywords
information technology; document information processing; management processes; document management; document flow; office workflow; electronic signature
References
[1] Abecker, А., Bernardi, A., Maus, H., Sintek, M., & Wenzel, C. (2000). Information supply for business processes: Coupling workflow with document analysis and information retrieval. Knowledge-Based Systems, 13(5), 271-284. doi: 10.1016/S0950-7051(00)00087-3.
[2] Baskerville, R.L., Davison, R.M., Kaul, M., Malaurent, J., & Wong, L.H. (2022). Information systems as a nexus of information technology systems: A new view of information systems practice. Journal of Information Technology, 37(4), 387-406. doi: 10.1177/02683962221108757.
[3] Chernyashchuk, N., Bortnyk, K., & Plevako, N. (2020). Analysis of the study of the functioning of the information system of electronic document management. Computer-Integrated Technologies: Education, Science, Production, 41, 120-130. doi: 10.36910/6775-2524-0560-2020-41-20.
[4] Chichkarov, Ye., Zinchenko, O., Balalaieva, O., Sergiienko, A., & Kovalev, O. (2023). Recognition of handwritten Ukrainian letters and numbers using a synthetic dataset and convolutional neural networks. Grail of Science, 23, 241-253. doi: 10.36074/grail-of-science.23.12.2022.36.
[5] Dolgova, L., & Yamnenko, H. (2021). Use of information system tools for automation of business processes of the enterprise. Economic Analysis, 31(2), 90-97. doi: 10.35774/econa2021.02.090.
[6] Han, J., Wang, C., Miao, J., Lu, M., Wang, Y., & Shi, J. (2021). Research on electronic document management system based on cloud computing. Computers, Materials & Continua, 66(3), 2645-2654. doi: 10.32604/cmc.2021.014371.
[7] Hocine, N., & Bokhari, I. (2021). Dynamic access control framework for enterprise content management systems. In Proceedings of the 18th international conference on security and cryptography – SECRYPT (pp. 647-652). Milan: University of Milan. doi: 10.5220/0010514806470652.
[8] Holovatska, S. (2021). Electronic accounting and reporting systems of enterprises: Actual aspects. Entrepreneurship and Trade, 32, 11-16. doi: 10.36477/2522-1256-2021-32-02.
[9] Hostryk, O. (2021). Information technologies in entrepreneurship (using the configuration “1C:UNF for Ukraine”). Kyiv: V.M. Huliaieva LLC.
[10] Hrybovska, Y., & Kononenko, Z. (2023). Applicating information systems for the purpose of business management. Economy and Society, 47. doi: 10.32782/2524-0072/2023-47-84.
[11] Huzhva, V. (2021). Digital transformation in academic institutions: Electronic document flow based on low-code technologies. Economic Space, 171, 118-130. doi: 10.32782/2224-6282/171-20.
[12] Korolyuk, T., & Rapa, N. (2021). Digitalization of the documents flow: Legislation problems, advantages and disadvantages, implementation efficiency. Socio-Economic Problems and the State, 25(2), 270-280. doi: 10.33108/sepd2022.02.270.
[13] Larchenko, O. (2020). Efficient implementation of information systems in enterprise management. Taurida Scientific Herald. Series: Economics, 1, 278-284. doi: 10.32851/2708-0366/2020.1.37.
[14] Matiienko-Zubenko, I. (2023). Electronic document flow as a key element of effective activity of business structures. In Accounting, analysis, audit, taxation and financial monitoring in the conditions of post-war reconstruction of Ukraine: Collection of materials of the IX international scientific and practical conference (pp. 234-236). Kyiv: Vadym Hetman Kyiv National University of Economics.
[15] Molnár, B., & Benczúr, A. (2015). Document centric modeling of information systems. Procedia Computer Science, 64, 369-378. doi: 10.1016/j.procs.2015.08.501.
[16] Mosevnina, A., & Polovenko, L. (2022). Electronic signature: Security and data protection. In Applied aspects of modern interdisciplinary research (pp. 283-288). Vinnytsia: Vasyl Stus Donetsk National University.
[17] Nazarova, I. (2020). Opportunities and functions for the introduction electronic documents circulation. Economic Space, 159, 166-170. doi: 10.32782/2224-6282/159-34.
[18] Obikhod, S. (2021). Implementation of information and communication technologies into the business process management system of domestic enterprises in the context of the development of the digital economy. Economics, Management and Administration, 4(98), 10-17. doi: 10.26642/ema-2021-4(98)-10-17.
[19] Okhrimenko, H., & Fedoruk, O. (2023). Automation of life cycle management of electronic documents in modern archival systems. Archives of Ukraine, 4(337), 58-70. doi: 10.47315/archives2023.337.058.
[20] Petrov, I. (2022). Information systems reliability in traditional entropy and novel hierarchy. Cybernetics and Information Technologies, 22(3), 3-17. doi: 10.2478/cait-2022-0024.
[21] Piatnychuk, I. (2022). Information systems in project management: Online platforms and services. Economy and Society, 42. doi: 10.32782/2524-0072/2022-42-21.
[22] Prokopets, L., Stortsun, K., & Chusa, H. (2021). Electronic document management in Ukraine. Ekonomika ta Derzhava, 5, 87-91. doi: 10.32702/2306-6806.2021.5.87.
[23] Puriy, H. (2019). Information systems and technologies in the management of enterprise activity. Efectyvna Economika, 6. doi: 10.32702/2307-2105-2019.6.56.
[24] Sarika, N., Sirisala, N., & Velpuru, M.S. (2021). CNN based optical character recognition and applications. In 6th international conference on inventive computation technologies (pp. 666-672). Coimbatore: IEEE. doi: 10.1109/ICICT50816.2021.9358735.
[25] Sikora, O.V., Vdovychyn, T.Ya., & Kohut, U.P. (2022). Information systems programming technologies. Таuridа Scientific Herald. Series: Technical Sciences, 2, 10-17. doi: 10.32851/tnv-tech.2022.2.2.
[26] Sirajudeen, M., & Anitha, R. (2020). Forgery document detection in information management system using cognitive techniques. Journal of Intelligent & Fuzzy Systems, 39(6), 8057-8068. doi: 10.3233/JIFS-189128.
[27] Vatamanyuk-Zelinska, U., & Sushko, V. (2020). Prospects for the use of electronic digital signature by government structures. Efectyvna Economika, 7. doi: 10.32702/2307-2105-2020.7.10.
[28] Yaruta, V.O., & Aseyev, G.G. (2020). Electronic records archives: Problems and technologies. Visnyk of Kharkiv State Academy of Culture, 58, 89-99. doi: 10.31516/2410-5333.058.08.
